DAY 1: Lodgment Counter
Documents lodged by all Attorneys. Documents (individually) captured on the system.
DAY 2-3: Data and Sorters
Documents are linked, and then batches are captured on the system.
Printouts of both property and persons involved are made available for examiners.
DAY 4: Examiners (Deed Controllers)
Deeds are examined by the First Examiner (Junior). Deeds are endorsed, and remarks are stated.
No Rejections.
DAY 5: Sorters
Documents are received back from the First Examiner (Junior) and re-issued to the Second Examiner (Senior).
DAY 6: Examiners (Deed Controllers)
Deeds are examined by the Second Examiner (Senior). Deeds are either passed or rejected.
DAY 7: Sorters
Documents are received back from the Second Examiner (Senior) and re-issued to the Assistant Registrar (Monitor Phase).
DAY 8: Examiners (Deed Controllers)
If the Monitor finds any matter (issue) passed by the Second Examiner (Senior), which should have been rejected, then the Assistant Registrar (Monitor Phase) may also reject the deeds.
DAY 9: Preparation Phase
Deeds received back from the Assistant Registrar (Monitor Phase) are split and issued to each Attorney to remove Notes from Examination. Once Notes are removed, deeds are issued for registration.
DAY 10 – 14: Registration Phase
Deeds ready for registration are received in this Phase, where they may stand over for 4 days. If not registered by the 4th day, the deeds are automatically rejected.
REGISTRATION
- Transfer, new bond, and bond cancellation registered simultaneously.
- The financial institution pays out guarantees the day after registration.
- Sale proceeds distributed.